Barcodes

Every barcode points at one item in your inventory, but each item can carry several barcodes, useful when one piece ships with the manufacturer's tag and you also want a fresh sticker for the warehouse. Codes that aren't yet assigned still work; scanning one prompts you to link it to an existing item or create a new one on the spot.

QR Code is a 2D square that any phone camera can read, including the system camera app. Pick this if your team scans with phones, as most setups should. QR labels also have a scannable variant that encodes a full URL, so a quick snap from the iOS or Android camera app jumps straight into Staging Assistant without first opening the app.

Standard Barcode is the traditional one-dimensional stripe pattern (Code 128). Pick this when you have an existing warehouse scanner gun or want compatibility with another system that already prints linear codes. Standard barcodes accept printable ASCII characters and need at least four characters per code.

New codes are generated in your company's label style, QR or standard barcode. Admins choose the style; existing barcodes keep theirs.

Click an item's barcode area to open the barcode editor. Generate creates a fresh code in your company's label style, Enter code takes a typed or pasted code, and Scan reads a printed label with the camera, on phones, iPads, or a desktop webcam. Duplicate codes are refused so two items can't share a label.

Each code's menu can flip it between QR and standard barcode, add a label, copy it, or remove it. On an item's page every change saves immediately (removing offers an Undo); in a create or edit form, changes save with the form. The new-item form also has a barcode button next to the price fields that opens the same editor.

Assigning codes by hand doesn't require any special permission. Linking a scanned-but-unknown code to an existing item is a Mover-safe action (see team).

There are two ways in. From the inventory list, open the more-actions menu and pick Print Barcodes. If items are selected, the entry reads Print Barcodes (N selected) and the selection carries onto the page with you. Or, from a single item, click its barcode to open the preview and choose Print Label to land on the print page with only that item loaded.

1. 1

   Pick a workflow

   Generate New Codes creates a batch of unassigned codes that can be slapped on items as they come in. Admins pick the label style, QR code (scans with any phone camera) or Standard barcode (for handheld scanners); everyone else generates in the set style, and existing barcodes keep theirs. Set the quantity (up to 500) and click Generate. Existing Item Barcodes reprints labels for items you already own. Search items in by name, or arrive with a selection from the inventory list and the items will already be loaded (a banner shows how many carried over, with a Clear button to start fresh). Adjust the copies-per-barcode count if you want more than one sticker per code.
2. 2

   Choose sheets or a roll

   The Sheets | Roll switch at the bottom of Layout Settings picks the printer type. Sheets is for a regular printer loaded with die-cut sticker sheets. Roll is for thermal label printers that feed labels one at a time. The PDF comes out with one label per page, sized to the label itself.
3. 3

   Choose a label format

   Set Label Format to match what's in your printer. On sheets, the default for QR codes is the 2" by 2" square sheet (20 labels per page); standard barcodes default to Avery 5160 (30 labels per page), with other Avery and asset-tag formats listed alongside. On a roll, presets cover common thermal sizes like 2.25" by 1.25" and DYMO address labels. Either mode also has a Custom option. Set the page size, label counts, margins, and gaps for an unusual sheet, or only the label width and height for a roll. Your choices are remembered, including custom sizes, so you don't have to re-enter them every time.
4. 4

   Set a start position and fill order (sheets)

   If you've already used some labels off a sheet, set Start Row and Start Column, or click the cell in the page preview where printing should begin. Fill Order controls whether labels fill left to right (the default) or top to bottom, useful when you peel columns off a sheet rather than rows.
5. 5

   Generate and print

   The summary at the top of the sidebar shows how many labels and pages the current job will produce. Click Generate PDF. The finished PDF opens in a new tab, ready to print. If nothing opens, allow pop-ups for the site and click again.

For QR codes, a Use compact QR codes checkbox toggles between two encodings. Scannable (the default) embeds a full URL so any phone camera can read it; compact encodes the bare code, which prints smaller but only the Staging Assistant app can scan it. Pick scannable unless you need to fit a tiny label.

On the inventory page, focus the search box and scan. The matching item filters in. Inside the barcode editor, scan into Enter code; there's no separate scan mode for a scanner gun. No gun? The editor's Scan action reads labels with your computer or iPad camera.

On mobile, you can scan a code to look up an item, add it to a house, or check it out. See the mobile guide for details.

From there you can Associate with Existing Item (search by name, pick from the result list, and confirm) or Create New Item, which opens the new-item form with the scanned code already filled in. Anyone with edit permission sees both options; movers see only Associate with Existing Item (more in the team guide).

The shortlink page also works without a camera. Type a code into the URL bar and the same association screen opens, handy when a label is too damaged to scan and you want to look it up by hand.

Both live at the top of the barcode editor. Show on item page picks a Compact or Prominent barcode display, and Auto-generate for new items gives every new item a fresh code. The label style for generated codes is set on the Print Barcodes page (see Printing labels above).

• Browse the inventory page to select which items need labels, then jump to the print workflow with your selection already loaded.
• Use holds and checkouts on mobile so movers can scan items in and out as the truck loads.
• Invite movers to your team with the Mover role, which can scan and assign codes without seeing financial fields or creating new items.