Core
Inventory
Track every furniture and décor item in your warehouse, with quantities, photos, custom fields, and bulk actions.
Overview
The Inventory page is where every item your business owns lives. Each row is one item (a sofa, a lamp, a stack of dinner plates) with a quantity, photos, optional category, and any custom fields you've set up.
Inventory is the foundation of every other workflow in Staging Assistant. Holds (items reserved for an upcoming stage), checkouts (items out at a house), themed rooms, and reports all reference the items defined here.
Adding items
Create individual items from the inventory page. For spreadsheet-sized work, use the import workflow instead.
From the top of the inventory page, click New. Name and quantity are the only required fields; category, photos, custom fields, and barcodes can all be added later from the item's own page. Fill in the name and quantity, then click Save.
Table and grid views
Switch between a dense table view (best for editing fields across many items) and a visual grid view (best for browsing). Both share the same filter, sort, and selection state.
The Table / Grid toggle sits at the top of the page next to the search box. Column choices and sort order persist per browser, so the inventory stays shaped the way you left it on that device.
Filtering and search
Use search for broad text matches and filters for structured conditions. Filters can be combined when one condition is not enough.
The simple search box at the top matches across name, category, and description. For more precise queries, click Filter to combine conditions. For example, Category is Lamps AND Available is greater than 0. The full system (every operator, the advanced filter builder, and sorting) is covered in Search, Filters & Sorting.
Detail sidebar
On desktop, selecting one item opens a sidebar while the inventory list stays visible.
The sidebar mirrors the item detail tabs for quick review. Use it to check quantities, categories, vendor information, photos, or edit the selected item without losing the list context.
Selecting items
Selection controls the actions available from the inventory list. Select one item to review or edit it, or several to act on them together.
On a computer, clicking a row selects it and clears the rest. Cmd or Ctrl click adds or removes one item at a time, Shift click takes everything between the last row clicked and this one, and Cmd or Ctrl A selects everything the current filters match. The same gestures work in grid view. Selection follows you into list actions: choosing Print Barcodes from the more-actions menu, for example, prints labels for exactly the selected items.
Exporting the list
Admins can download the inventory as a spreadsheet from the more-actions menu.
Choose Export in the list's more-actions menu to download the current view as an .xlsx file. Active filters and sort order carry over, so to build an inventory report, filter the list first and export exactly those rows. See Import & Export for the import side, and Reports for year-over-year business reports.
What's next
Once your inventory is set up, these are the natural next steps:
- Connect items to a project on the houses page, then place them on hold for the upcoming stage.
- Build a themed room template from items you use together.
- Print barcodes so movers can scan items in and out from their phones.